When you are moving to a bigger office, it means that your business is doing quite well. For this reason, your old smaller office cannot accommodate your company’s needs anymore. Now, the only thing left to do is organizing the entire relocation. Relocating your office is not different than relocating your household. You still need to hire ReloSmart Movers Hong Kong, make moving and packing plan, transport all the items, and so on. Since you are moving your office, you should organize your relocation with other employees in your company. In order to have successful relocation, here are all the tips for moving to a bigger office in Hong Kong.
Start planning early when moving to a bigger office in Hong Kong
As soon as you decide to move your office, you need to start planning the relocation. Why is this important? First of all, if you want to work at the same time, you need to make a good moving plan. Closing down your office for a couple of months is not something anyone would wish for their business. For this reason, you need to see how you can work, keep your client, and at the same time organize your relocation. In addition to this, you also need to notify your employees. It is extremely important to include your employees when moving your office. It would be strange if you fail to inform your employees about relocation while suddenly a local moving company Hong Kong arrives to pack everything. You need to work together in order to have a successful relocation.
Hold regular meetings
Since it is important to include your employees in the moving process, you need to hold regular meetings. During your first meeting, you need to explain the reasons behind your decision and also to assign each person their moving responsibility. For example, one employee can be responsible for finding office movers Hong Kong, another employee can be responsible for notifying all the clients, and so on. However, it is not enough to have only one meeting. Since everything is extremely stressful and turbulent during this move, you need to have regular meetings. During these meetings, all the employees can share their progress and draw attention to potential problems. If there are any problems, you need to solve them as soon as possible. It is better if you work as a team. For this reason, make sure to insist on regular meetings.
Find a good moving company when moving an office
As you might have noticed, it is important to hire a moving company. It can be extremely difficult to work and take your office items at the same time. For this reason, you should hire professional movers in order to help you. You can focus your attention on your responsibilities and assignments while movers can take care of your office items.
How to find the moving company? You can either ask people you know or you can search for them on the Internet. Make sure that the moving company you like is offering office moving services. In addition to this, if you want to avoid packing all of your office furniture and items, you can also consider getting professional packing services. This will definitely help you out immensely. This way, movers will be responsible for gathering all the necessary packing supplies, packing everything properly, and transporting everything.
Make a plan for your IT equipment
Nowadays, every single office has a lot of computers, printers, and other electronic devices. This is where you might encounter a problem with moving. It is quite challenging to disconnect and reconnect all of your electronic devices. If you have an IT department, make sure they have a plan for transferring all of your office technology equipment. If not, then you can either hire someone that understands this or ask some of your employees to do it. In addition to this, you have to remember to back up all of your important data. Since this is a quite huge task, you need to start preparing your IT equipment as soon as possible. If you plan to donate your equipment, you should contact charities to see if they accept used devices.
Respect the rules when moving to a bigger office in Hong Kong
You are probably renting your old or new office space. If this is the case, you need to respect the building rules. Since you are not the only one using the building, it can be quite irritating and disruptive for other residents. For this reason, you need to notify your neighbors in advance about your relocation. Sometimes, you also need to notify the people in charge of the building about your relocation. Whatever the procedure might be, you need to find out in advance. If you plan to use the elevator, you might need to make an elevator reservation for your moving day. The same applies to the parking spot for the moving truck. Do not forget to do the same with your new address as well, especially if you are going to rent the office again.
The last set of tips
Here is the last set of tips for moving to a bigger office in Hong Kong.
- Update your documents – since you are running a business, it is important to update your official documents as soon as possible. This means you need to change your new address on your business cards, letterhead, envelope, return label, official websites, and so on.
- Make sure that all of your furniture will fit your new office space – this means you will need to visit your new office space, measure everything, and make plans for your new office arrangement.
- Move non-essential things on your own – if you want to save money, you can try to move some non-essentials on your own.
- Celebrate your relocation – do not forget to celebrate with your employees your successful relocation.
